Manual tools can fit when…
You have few applicants, your current records are easy to maintain, and someone has time to coordinate calls, write notes, and update schedules.
Choose a workflow that fits your team
Manual calls, spreadsheets,
or Sortiva?
A small team can hire with a phone and a spreadsheet. Sortiva brings parts of that work together so you can spend more of your attention reviewing applicants and running your team.
How the work changes
Compare the tasks your team performs. This is a workflow explanation, not a measured time-saving or cost claim.
| Task | Phone & spreadsheet | With Sortiva | Your responsibility |
|---|---|---|---|
| Collect applications | Share an application form and move responses into your own records. | Share a Sortiva application link and review applications in the employer workspace. | Promote the job, set role requirements, and check applicant information. |
| Initial phone screening | Arrange and conduct each call, then write up the answers. | Use your screening questions for a booked AI phone call and review the resulting information. | Obtain the required applicant permissions, review answers, and decide the next step. |
| Credential dates | Maintain a sheet of entered dates and check it for approaching expirations. | Keep entered credential expiration dates with your team records. | Verify credentials with the appropriate source and keep records accurate. Date tracking does not verify a license or certification. |
| Interview booking | Coordinate availability through separate messages and calendar entries. | Use interview scheduling tools to organize the next conversation. | Set availability, meet applicants, and confirm any changes with them. |
| Employee scheduling | Build and update a roster in your own spreadsheet. | Use scheduling tools on an eligible plan to prepare a proposed schedule for review. | Set scheduling rules, check coverage and applicable requirements, and approve the schedule. |
| Hiring decisions | Your team reviews information and decides whom to hire. | Your team reviews information and decides whom to hire. | Assess suitability, verify relevant information, and make every employment decision. |
Comparing hiring software?
Read Sortiva vs Classet for a sourced comparison of product fit, screening workflows, scheduling, and pricing.
See the employer workspace.
Explore fictional examples, then compare the plans with the work your team needs to do.
Reviewed October 18, 2026. Feature availability and plan details may change; check the current pricing and support information.